The HRaspx Recruiting Module tracks a wealth of information on your job applicants and brings standardization to your recruiting practices resulting in faster hiring decisions, improved retention and reduction in overall hiring costs.

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Applicant Master:
Manage as much or as little job applicant data in the Applicant Master windows to match or expand your current recruiting processes. Track internal and external job applicant information starting with the initial receipt of the applicant resume to hiring the applicant and automatically transferring relevant applicant information into their employee record. An applicant can have an unlimited number of applications without the need to re-enter their basic information. Applicant records can be created in several ways including automatic creation from the Resume Processing option, Quick Applicant Entry Wizard or standard data entry into the desired entry windows.

Data entry windows track a wealth of applicant information including Demographic, EEO, ADA, Multiple Job Applications, Job Offers, Job Salary Surveys, Event and Contact History, Checklists, Marketing Scripts, Education, Skills, Employment History, Reference Checking, Interview Scheduling, Employment Tests and Background Checks. User-defined form letters can be created using either the Browse Report Templates option or the Export Wizard option. Letters can be personalized by merging relevant data from the recruiting database.

Resume Processing:
Management of resumes is greatly enhanced by having the original image of the resume and a digital copy stored with an applicant record. The digital resume file can be created from digital files submitted over the internet and E-mail or if a paper resume was submitted it can be scanned and converted to a digital file using OCR software. The initial digital resume file can be easily cleaned up and edited as needed to create a final version.

The final resume version can then be processed to automatically create an applicant record that will include the applicant name, phone number, email address and mailing address. It will perform a matching process that will compare the schools and skills setup codes against the resume and automatically transfer any matches to the applicant record and then allow the applicant to be assigned to an open requisition. When the resume process is completed you have a new Applicant Master record ready to manage through your recruiting process. Included is a feature to create a Resume on the fly for both applicants and employees that contains data from their records that is typically found on a resume. This is handy for staff that are making hiring decisions because it gives a quick snapshot of the candidates they are considering and it can be used with the Resume Search option.

Resume Search:
Manage the search for appropriate job applicants using the Resume Search feature. This is a powerful text search engine that allows user-defined data values to be searched for in the applicant submitted resume and the system generated resume for both applicants and existing employees. Standardized search criteria can be created and associated with individual job requisitions allowing for job skill matching without having to re-enter the search criteria every time you are searching for candidates for a specific job.

Flexible searches can be created that have a variety of search logic including, AND, OR, Phrase, Near, Like, Not, Expression and Smart searches that allow for you to Narrow or Widen the search criteria on groups of candidates. When the search has found candidates that match the search criteria it will display the list where you can view individual resumes on-line. If you want to take a closer look at a candidate, you simply click on the candidate and it will take you either to their applicant record or employee record for a complete review of their information.

New-Hire Wizard:
Manage the applicant new-hire process using the New-Hire Wizard which steps you through a series of entry windows to collect the basic required data for a New-Hire (Job, Compensation, etc.). It will automatically collect relevant data (Address, Education, Skills, Job History and Tests) from the applicant records and move it to the employee record, thus eliminating any re-keying of applicant information.

Requisition Management:
Manage your job requisitions using the Requisition Master window that tracks details including Requestor, Job, Position, # of openings, EEO Category, Salary Min Mid Max and organization level that the job will report to. Dates tracking include Open, Closed, Posted Inside, Posted Outside, Project Start, Date filled and # of days open. Job Posting reports can be created based on data in the Requisition record and related Job Class information.

Events can be tracked against individual requisitions offering a complete history of events by applicants that have applied for the specific job. These events are user-defined and can include Requisition Creation, Job Posting, Help Wanted Ads, Interviews, Phone Calls, Correspondence, etc. The event record contains the recruiter, date, event code, next action and date required.

Expenses can be tracked against individual requisitions offering a complete history of expenses and a total cost of hire for a specific requisition. These expenses are user-defined and can include Advertising, Agency Fees, Job Fairs, Travel Expenses, etc. The event record contains the expense type, date, vendor, estimated and actual costs and allows for cost allocation of single invoices to multiple requisitions and departments.

Recruiting Staff Management:
Manage your recruiting staff information for effective communication and reporting of applicant and requisition information. Information tracked includes, Name, Title, Multiple Phone Numbers, Email Address, Mailing Address and Organization Levels they report to.

Reporting and Data Import/Export:
The Recruiting Module includes over 20 standard Crystal Reports and over 85 Browse Reports. Custom reports can be created quickly and easily using Crystal and Browse reporting tools. Some of the standard reports include Applicant Summary, Applicant Detail, Requisition Master, Requisition Expenses and Job Postings. Recruiting data can be easily and accurately reported, exported and imported.